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 Office 365 user Manual



Office 365 Overview.. 5

What is Cloud Computing?.. 6

Accessing Office 365 and Navigating component parts. 7

Accessing Office 365. 8

Identify and outline the software elements included in Office 365. 9

Updating Profiles in Office 365. 10

   Using the Outlook 2010 Web Application.. 11

   Working with SharePoint Online (Team Site)12

   Using Lync. 13

   Using the Office Web Apps. 14

   Office 365 Administrator


Office 365 Overview

In This section you will learn

·         Some Theory: What is Cloud Computing?

·         Navigating Office 365 and accessing component parts

·         Identify and outline the software elements included in Office 365 including Outlook, Office Web Apps, SharePoint Online and Lync Online

·         Updating Profiles in Office 365


What is Cloud Computing?

The "cloud" is the internet, and the term is fitting – it's large, out there somewhere, and fuzzy at the edges. Cloud computing is about putting more of your material out there and less on PCs or servers that a business runs for itself.


Q: What's the point of cloud computing?

Reasons vary, but often include the desire to outsource the maintenance burden of servers and applications; the need to scale systems up or down on demand; the benefit of being able to access your data from anywhere with an internet connection; and the ability to replace occasional heavy expenditure on IT with regular and predictable operational expenditure.

What is utility computing?

The idea that businesses should not be spending effort and money on installing and maintaining complex hardware and applications, when a specialist can supply those same services on a pay-as- you-go basis. Businesses do not generally generate their own power – utilities are bought when needed. In the same way, the argument runs, essential IT services can be managed better externally.

Q: What is Microsoft's cloud computing platform like?

Microsoft makes most of its money from traditional desktop software, Windows and Office. Nevertheless, it has developed its own cloud platform, including free consumer services such as email, blogging and online file storage under the Windows Live brand. The platform also includes hosted versions of its business servers such as Exchange for email and SharePoint for collaboration under the BPOS (Business Productivity Online Standard Suite), and a platform for custom applications, called Windows Azure, which also offers online file storage and database services. In addition, Microsoft offers software to organisations building their own cloud platforms.

Q: What are the risks?

Cloud computing has real benefits, but there are also reasons for caution. Risks include loss of service if your provider has downtime or goes out of business, regulatory problems when personal data is stored internationally, security concerns when users lose control of how their data is protected, one-sided service agreements that give users little redress in the event of a calamity, and lock-in dependency on proprietary cloud applications.

Accessing Office 365 and Navigating component parts 

So the big question what do you need to access office 365Any device that is capable of accessing the internet iPhone, ipad, android phone, tablet pc or just your everyday pc or laptop. As long as you have connection to the internet you have access to office 365. Just imagine your ipad having Microsoft Word, Microsoft Excel Microsoft PowerPoint they also give you OneNote and Outlook, but is doesn’t stop there you also get access to your own cloud based exchange server, SharePoint Site and a SharePoint Client facing website and finally not forgetting Lync online a phone video conferencing centre and instant messaging service all at your fingertips..

The best bit has to be the price with just one user starting at four pounds a month a lot of software and computer power for such a small price. Anyway enough said I’m not on commission from Microsoft but firmly believe it’s a good product to introduce small to medium size business to the full advantages of Microsoft products.

Note: you can run the standard office products alongside and integrate the web version of outlook to your desktop version easily, in the same way we can integrate our normal application documents to our web based SharePoint site

As we progress through the course we will look at each product and element in turn from simply a user’s perspective and that role of system administrator setting up accounts and housekeeping as required. We shall also talk through installing the various components on to the machines to make it run.

Accessing Office 365

So how do we access the system? Well once all the software has been loaded from the start menu we navigate to office 365 and select office 365 portal.



Identify and outline the software elements included in Office 365

Updating Profiles in Office 365



Using the Outlook 2010 Web Application

In This section you will learn

·         Overview of Outlook 2010 Web Ap

·         Working with email and folders

·         Outlook Contacts and IM Contacts

·         Using the Calendar

·         Shared Calendars

·         Outlook Tasks in the Web App

·         Setting Outlook options, signatures, automatic replies and rule


Working with SharePoint Online (Team Site)

In This section you will learn

·         Use of document libraries

·         Creating Office documents and saving directly to SharePoint Online

·         Sharing calendars and managing task lists

·         Creating and managing My Sites

·         Using a Team Site

·         Team Discussions in SharePoint Online


Using Lync

In This section you will learn

·         Lync in detail

·         Viewing & setting your presence status

·         The interactive contact card in Microsoft Office applications

·         Using instant messages in business communications

·         click-to-communicate options

·         Integration options with Ms Outlook

·         Using Lync for online presentations including audio, video, screen sharing and virtual whiteboard



In This section you will learn

·         Introduction to Office Web Apps

·         Creating and editing documents in the cloud

·         Sharing documents with others

·         Integration with SharePoint Online

·         Warning: note the exact range of applications included in Office 365 are dependent upon the type of  license and subscription held by the customer.